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Koots Calendar |
Organisation and Administration
The basic organisation of the new society is laid out in the chart below.
Makeup of the board
Following the rational of the regional breakdown of the area of operation, it seems logical that to ensure good representation of the members, that a director should be elected from each area.
In addition, as the buyers have a vested interest in the correct functioning of the society and in the maintenance of the standard to which products are grown, it is logical that two positions on the board are reserved for them.
Election of regional directors:
Regional directors should be elected by the members in their area. The elections will take place at the annual general meeting; however, email and postal ballots shall be allowed to ensure that a maximum number of members can participate.
Election of buyer directors:
Buyer directors should be elected only by the corporate (buyer) membership of the society.
Director Terms
The director’s term of office shall be for 2 years, however to ensure continuity, the first board will be appointed by the founding members of the society, half being appointed for 1 year, and half for a 2 year term.
Committees
The following committees will aid the board:
Marketing committee:
The main function will be to promote the Kootenay Mountain Grown label to the public, by producing advertisements, press releases and news articles and to produce the annual agricultural guide.
Certification committee:
The certification committee’s function is to review each inspection report to confirm that the applicant has passed their inspection and is suitable for inclusion in the Kootenay Mountain Grown program.
Dispute resolution committee:
The function of this committee is to handle complaints against members and to resolve any disputes that may arise as to suitability of a producer or processor for inclusion in the Kootenay Mountain Grown program, and to take charge and settle any disputes between members.
Resource committee:
This committee is unlikely to be implemented immediately as its function will be to develop resources for the society such as a reference library, tool library and seed bank for locally adapted plant varieties.
Finance committee:
The responsibility of the finance committee will be to control the finances of the society and to raise funds for normal operations and for functions that the board agrees that the resource committee should implement.
Administrator
The board is supported by an administrator, who:
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Acts as the central information point for the society
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Implements the farm inspection and certification procedures for members
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Implements and make changes to the web site
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Looks after the day to day operations of the society such as bookkeeping, correspondence, new membership applications and all the other functions that make a society function.
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